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GENERAL REGULATIONS FOR EXHIBITIONS( GREX)
 

 

The Federation of Inter-Asian Philately (FIAP) always follow the GREX of Federation of International Philately (FIP) along with some individual regulation for the FIAP Exhibition.

 

 

FIP GENERAL REGULATIONS FOR THE EXHIBITIONS (GREX)

 

 

SECTION I GENERAL STIPULATIONS

 

Article 1 Exhibition Objectives:

 

1.1 The FIP sees in philatelic exhibitions a suitable opportunity to further its aims, as set out in Article 5 of its Statutes:

  • Ø to promote every aspect of philately world wide,

  • Ø to provide a forum where philatelists can meet in a friendly atmosphere

  • Ø to demonstrate the state of development of philately in all of its various fields

  • Ø to promote international exchange of the results of philatelic research, through literature competitions and philatelic seminars

  • Ø to awaken the interest of philatelists in international competitions, and

  • Ø to demonstrate to the general public, in particular to the youth, the cultural and the educational values of philately and its attractiveness as a hobby.

Article 2 Categories of Exhibitions

 

In accordance with Article 1 of these Regulations, the FIP promotes the following categories of philatelic exhibitions:

 

2.1 World Exhibitions

2.1.1 General World Exhibitions for all Exhibition Classes as set out in Article 5.7 and open to all  Members

2.1.2 Specialised World Exhibitions restricted to one or several Exhibition Classes and open to all Members.

 

2.2 International Exhibitions:

 

2.2.1 General International Exhibitions for all Exhibition Classes restricted to continental or regional participation of their Member Federations.

2.2.2 Specialised International Exhibitions restricted to one or several Exhibition Classes and to continental or regional participation of their Member Federations.

 

2.3. Other Exhibitions:

 

Other Exhibitions or Competitions of International interest recognised by the FIP Board.

 

Article 3 FIP Patronage, Auspices and Recognition

 

3.1 By way of promotion, the FIP may grant the Members:

Patronage for World Exhibitions (in accordance with Article 2.1) (hereafter referred to as "FIP World Exhibition").

Auspices for International Exhibitions (in accordance with Article 2.2) (hereafter referred to as "FIP International Exhibitions"). Recognition for other exhibitions or competitions recognised by the FIP (in accordance with Article 2.3).

 

3.2 Should the FIP Member delegate to an independent organisation or to the Postal Administration of the country, the whole or a portion of the organisation of an exhibition, the Member still remains fully responsible to the FIP for ensuring that GREX and other regulations are followed.

 

3.3 FIP Patronage guarantees to the Exhibition Management the full support of FIP and the Members. It obliges the Exhibition Management to observe strictly the FIP Statutes, the General Regulations of the FIP for Exhibitions (GREX), the General Regulations of the FIP for the Evaluation of Competitive Exhibits (hereafter referred to as "GREV"), and the Special Regulations for Evaluation of Exhibits for Competitive Classes (hereafter referred to as "SREVs") as well as any supplementary rules of the individual Exhibition Classes and other regulations. The FIP Board shall nominate a Consultant to advise and assist the Exhibition Management, in accordance with Section III.

 

3.4 FIP Auspices guarantee to the Exhibition Management the support of FIP and the Members. It obliges the Exhibition Management to observe the FIP Statutes, GREX, GREV, SREVs and other regulations but allows them latitude in all other aspects in connection with the exhibition. Any deviation, however, must be approved by the FIP Board. The FIP Board shall nominate a Consultant to advise and assist the Exhibition Management, in accordance with the Section III.

 

3.5 FIP Recognition may be granted by the FIP Board to the Exhibition Management of other exhibitions upon request for the further development of philately.

 

3.6 Applications for Patronage or Auspices of the FIP must be forwarded in writing to the FIP Secretariat in the form set forth in Article 47.2 of FIP Statutes.

 

3.7 The FIP Board may grant provisional Patronage, Auspices or Recognition to Exhibition Managements subject to approval at the next Congress.

 

3.8 The Exhibition Management undertakes not to apply for nor to accept any other philatelic patronage besides the Patronage of the FIP and its associated Continental Federations or such other organisations as FIP may recognise.

 

3.9 The FIP Board, represented by the FIP Consultant, will execute a Contract with the Member and the Exhibition Management for the conduct of a philatelic exhibition under the Patronage or Auspices of the FIP.

 

3.10 For the technical and organisational control of an exhibition under the Patronage or Auspices of FIP, the Exhibition Management will draw up its own Individual Regulations (hereafter referred to as "IREX"), which must not conflict with GREX and must be approved by the FIP Consultant before publication.

 

3.10.1 Subsequent modifications to the IREX by the Exhibition Management require the written approval of the FIP Consultant and must be advised immediately to all concerned (see Article 49.2 of GREX).

 

3.11 Subsequent modifications to the GREX following signature of the Contract shall not be binding on the Exhibition Management but they shall attempt to observe them so far as may be practical.

 

3.12 Should the Exhibition Management not adhere to the obligations resulting from the granting of Patronage or Auspices, the FIP Board has the right at any time to withdraw its Patronage or Auspices. In such an event Members will immediately be notified by the FIP Board. Awards of such an exhibition will not be recognised by the FIP.

 

Article 4 Contract and Agreement

 

4.1 For all exhibitions under Article 3 a contract or agreement shall be signed between the Member Federation, the Exhibition Management and FIP.

 

Article 5 Exhibition Classes

 

5.1 The following classes are admissible in FIP Exhibitions.

5.2 Non-competitive classes (by invitation). The Exhibition Management may exclude any or all of these classes.

  • Ø Court of Honour

  • Ø Official Class

  • Ø Jury Class

Other non-competitive classes.

5.3 The Court of Honour includes exhibits of exceptional significance or interest.

5.4 The Official Class includes exhibits:

  • Ø from postal authorities

  • Ø from postal museums

  • Ø from postage stamp printers

  • Ø from postage stamp designers and engravers.

5.5 The Jury Class includes exhibits from Jurors appointed for the exhibition.

5.6 Other non-competitive classes include exhibits of special philatelic interest from philatelists and institutions.

5.7 Competitive Classes

 

FIP Championship Class (only FIP General World Exhibitions, see Article 6.1 below)

  • Ø Class for Traditional Philately

  • Ø Class for Postal History

  • Ø Class for Postal Stationery

  • Ø Class for Aerophilately

  • Ø Class for Thematic Philately

  • Ø Class for Maximaphily

  • Ø Class for Philatelic Literature

  • Ø Class for Youth Philately

  • Ø Class for Revenue

  • Ø Class for Astrophilately

Any exhibit of special philatelic interest which cannot be properly assessed using the special regulations (SREV) of any given Class will be evaluated in accordance with the general principles of GREV Article 5 by a panel to be appointed by the Jury Presidium.

 

5.8 Any class promoting philately and stamp collecting.

 

Article 6 Size of Exhibition

 

6.1 General FIP World Exhibitions should have an overall frame space of at least 2'500 m2 and a maximum of 4'500 m2 at their disposal for the Competitive Classes. Exceptions must be approved by the FIP Board. The term one m2 shall be taken to refer to a single frame capable of taking 16 sheets.

 

6.2 Specialised FIP World Exhibitions and FIP International Exhibitions should have an overall space of 1'000 - 2'500 m2 for the Competitive Classes. Exceptions must be approved by the FIP Board.

 

6.3 Each exhibit in the Championship Class shall be allotted the same number of frames as exhibits which have received 85 or higher points. Championship Class exhibits may not request a lesser allocation.

 

6.4 In all other Competitive Classes (except Youth or Literature class) 5 m2 will be uniformly allotted to all accepted exhibits that have received up to 84 points including first time exhibits. Similarly 8 m2 will be uniformly allotted to all accepted exhibits that have received 85 points or higher at a FIP Exhibition.  First time exhibits which have received 85 or more points at a qualifying Continental Federation exhibition (see Art.

10.10) shall receive the same number of frames as those qualified by having received 85 and more at a FIP exhibition.

 

6.5 Exhibits which qualify for the higher number of frames at an exhibition shall, if requested by the exhibitor, be granted the increase for all exhibitions in the following calendar year. Once granted the exhibitor may not request a lesser number of frames.

 

6.6 The Exhibition Management decides on the allocation of the available frame space to the individual exhibition classes. The class for youth philately, if included, must be allocated at least 5% of the available frame space provided there are sufficient applications.

 

6.7 At every FIP World or International exhibition at least 20% of the exhibits should be in competition for the first time.

 

6.8 For the literature class, a reading area must be provided so that visitors may examine the exhibits.

 

6.9 It is recommended that each Exhibition Class be shown as an entity in one part or area of the  exhibition.

 

Article 7 Judging of Exhibits

 

7.1 Exhibits in the FIP Championship Class and the other Competitive Classes (Article 5.7) are to be judged according to uniform principles in all FIP exhibitions (Article 2). The principles are laid down in the GREVs and SREVs.

 

Article 8 Awards and Recognition

 

8.1 Non-competitive classes

Non-competitive exhibitors should receive suitable recognition for their exhibits from the Exhibition Management.

 

8.2 FIP Championship Class

The only award in this class is the Grand Prix d'Honneur, a valuable objet d'art. Exhibits in the FIP Championship Class not receiving the Grand Prix d'Honneur will receive an objet d'art from the Exhibition Management.

 

8.3 Other Competitive Classes

a) at General World Exhibitions

  • Ø Grand Prix International

  • Ø Grand Prix National

b) at Specialised World Exhibitions Grand Prize of the Exhibition (Grand Prix d'Exposition)

c) at International Exhibitions Grand Prize of the Exhibition (Grand Prix d'Exposition)

  • Ø The Grand Prizes are valuable objets d'art.

  • Ø Details of the Competitive Class for which the Grand Prix National is awarded are contained in the IREX. The exhibits in all other Competitive Classes are eligible for the Grand Prix International.

  • Ø Any exhibit may only receive the same Grand Prix once.

 

8.4 The following awards are available to the jury in the competitive classes

  • Ø Large gold medals

  • Ø Gold medals

  • Ø Large Vermeil medals (gold-plated silver)

  • Ø Vermeil medals (gold-plated silver)

  • Ø Large Silver medals

  • Ø Silver medals

  • Ø Silver bronze / Large bronze medals

  • Ø Bronze medals

 

For the Youth Class medals may be awarded up to Large Vermeil level.

All medals will be awarded together with an appropriate certificate.

 

8.5 The jury may, in addition to the medal awarded, express FIP Felicitations for those exhibits demonstrating outstanding philatelic research or originality. Felicitations may not be given to the same exhibit twice unless a totally new aspect of research has been introduced.  The award of Felicitations shall be made by the Jury and acknowledged with a diploma from the FIP Board

 

8.6 In addition to the Grand Prix (Article 8.3), the Exhibition Management may place special prizes at the disposal of the Jury. These are awarded at the total discretion of the Jury to exhibits having received at least 85 points (except Youth with at least 75 points) in appreciation of outstanding philatelic merit or exceptional material. These prizes shall not constitute an intermediate medal level. These special prizes shall be placed at the disposal of the jury without the imposition of conditions.

 

SECTION II CONDITIONS FOR PARTICIPATION AT EXHIBITIONS UNDER THE PATRONAGE OR AUSPICES OF THE FIP

 

Article 9 Eligibility for participation in the Championship Class

 

9.1 Participation in the FIP Championship Class is restricted to exhibits which have received 95 or more points in FIP World Exhibitions in any three separate years during the previous 10 years.

 

9.2 A Grand Prize counts as a qualifying medal, credit however may be taken for only one Large Gold Medal (min. 95 points) or one Grand Prize per year.

 

9.3 An exhibit enters the Championship Class on 1 January in the year following qualification.

 

9.4 A list of qualified exhibits eligible for competition in the FIP Championship Class is prepared at the end of each year by the FIP Board. A qualified exhibit can compete in the FIP Championship Class for any five calendar years of the exhibitor's choice within a span of ten years once it becomes eligible.

 

9.5 Once an exhibit is eligible for the FIP Championship Class, it may not be exhibited in any other Competitive Class at FIP Exhibitions. Material from the exhibit must not be used in another exhibit. Should the exhibitor wish to enter a substantially different exhibit, a small proportion of such material, but in no case more than 10% of the individual philatelic items in the qualified exhibit, may be included within five years after conclusion of eligibility in this class. Abuse of this privilege will result in the exhibit being placed out of competition by the Jury.

 

9.6 On receiving the Grand Prix d'Honneur in the FIP Championship Class, or having completed eligibility under Article 9.4, an exhibit may only be shown out of competition by the same owner.

 

Article 10 Qualification for Participation in the Competitive Classes

 

10.1 Participation in FIP World Exhibitions granted Patronage and International Exhibitions granted Auspices is set out in Article 48 of the Statutes

 

10.2 The exhibit must have received a minimum of 75 points or equivalent award at a national level exhibition within the proceeding ten years calculated from the date for submission of applications.

 

10.3 For Exhibits in the literature class no previous award is required. Books must have been published within the previous five years and all other entries in the literature class within the previous two years.

The qualifying date being the 1 January in the year in which the Exhibition is being held.

 

10.4 For Exhibits in the Youth Class the qualification for Age Group A (13 to 15 years) is a national 70 points and for the Age Groups B (16 – 18 years) and C (19 to 21 years) a national 75 points. A former youth exhibit having obtained 85 or more points with an entry of five frames in Age Group C shall qualify to exhibit in the senior class.

 

10.5 If the qualification is attained in an Exhibition other than at the National Exhibition of his Member country, then the exhibitor must submit a certificate of recognition from his Member Federation.

 

10.6 Those Members who have not organised a national exhibition in the previous five years, may certify the qualification of the exhibit. Such Certificate must be signed by the President or Secretary General of the Member.

 

10.7 At a FIP International Exhibition, exhibitors from non-members may also participate as set out in

Article 48.2 of the Statutes.

They must fulfil the qualification requirements of Articles 10.2, 10.3, 10.4 and 10.5.

 

10.8 Exhibits previously not shown in National Exhibitions or which have not acquired the qualification as per Articles 10.3 to 10.7, may not participate in a FIP Exhibition.

 

10.9 It is recommended that the same levels of medals be adopted by all Members as stipulated in Article 8.4.

 

10.10 A qualifying Continental Federation Exhibition shall be defined as one where all team leaders and a minimum of 80% of all jurors are FIP accredited. It must also have FIP Recognition.

 

Article 11 Applications

 

11.1 Application for participation at a FIP Exhibition must be submitted through the Commissioner of the country where the applicant resides. Applications can also be submitted by residents of non-members through the Commissioner of a Member to which they are associated.

 

11.2 On application the exhibitor must sign a declaration of ownership of the exhibit and agree to accept all FIP regulations.

 

Article 12 Decision on Applications

 

12.1 The Exhibition Management decides whether an application is to be accepted or rejected. No reason need be given for the rejection of an application. However, all applications for qualified exhibits received for entry in the FIP Championship Class have to be accepted.

 

12.2 The Exhibition Management will strictly follow the allotment of frame space as provided under Articles 6.3 and 6.4.

 

Article 13 Confirmation of Acceptance

 

13.1 The Decision on Acceptance or Rejection of Applications will be sent to the Exhibitor via the Commissioner.

 

13.2 On acceptance the exhibitor shall pay the exhibition fees within the time set by the Exhibition Management.

 

13.3 When submitting the final acceptance the exhibitor must provide a photocopy of the introductory page in one of the FIP languages, showing the concept of the exhibit. For the literature class the exhibitor must submit a translation of the title and technical details in one of the FIP languages.

 

Article 14 Obligations of the Exhibitor

 

14.1 Every exhibitor is required to abide by the GREX, GREV, SREVs, Supplementary Rules for the Exhibition Classes, if any, and the IREX.

 

14.2 Any exhibitor who refuses a medal awarded by a Jury will be excluded from all FIP World or International Exhibitions for five years.

 

Article 15 Limitation on Entries

 

15.1 Each exhibitor may submit a maximum of two entries to an exhibition. In the case of family members, a maximum of four entries per family is permitted. If an exhibition is oversubscribed only one exhibit, or two for family members, may be accepted under this regulation. Entries in the FIP Championship Class and the literature class are not subject to this limitation.

 

15.2 Jury members, senior consultants to the Jury, members of the Expert Group, the FIP Consultant and apprentice Jury members who are serving at that exhibition and their blood relations and relations by marriage are not eligible to participate in any Competitive Class.

 

15.3 An exhibit which has been sold, transferred, or gifted by an exhibitor to one of his family members will be treated as a new exhibit and will have to meet all requirements afresh, particularly Articles 10 and 17.1.

 

15.4 For Youth exhibits a fee equivalent to the cost of one frame in the senior classes shall be charged on each entry at FIP international exhibitions.

 

Article 16 Pseudonyms

 

16.1 An exhibitor may enter his exhibit under a pseudonym. The Exhibition Management and the Jury Presidium must be notified of the true identity of the exhibitor.

 

Article 17 Basic Requirements for Application to Exhibit

 

17.1 With the exception of the literature class, every exhibitor must have owned his exhibit for a minimum of two years before being eligible to exhibit at a FIP Exhibition.

 

17.2 Every exhibitor will abstain from exhibiting material which does not conform to FIP regulations or to the laws of the host country. Legal restrictions on the display of material shall be defined in IREX.

 

17.3 An exhibitor may direct attention to special items in the exhibit and to literature written by him relevant to the exhibit. However, no statements of value are permitted. The title of the exhibit shall clearly state the content in a form understandable to visitors to the exhibition.

 

17.4 The Jury must be provided with originals, or copies certified by the National Federation, of any certificates relating to material in the exhibit. These should be placed in the back of the protective covers. Copies may also be given to the National Commissioner as advised in general guidelines.

 

17.5 Each exhibit sheet must be exhibited in protective covers. These must be capable of being opened by the Expert Group. Individual items should not be in sealed containers.

 

Article 18 Privileges of the Exhibitor

 

18.1 The exhibitor is entitled to the following free of charge:

  • Ø two permanent admission tickets for the entire period of the exhibition.

  • Ø an exhibition catalogue

  • Ø a copy of the jury report (Palmarès);

 

Article 19 Measures in the Event of Breach of Exhibitors' Obligations

 

19.1 In the case of a breach of the provisions of Articles 11.2 and 14, an exhibitor may be disqualified from the exhibition.

 

19.2 In the event of an exhibitor

  • Ø failing to exhibit, without acceptable excuses, the FIP Board will bar the exhibitor from exhibiting in FIP exhibitions for two calendar years;

  • Ø having given false information in his application or

  • Ø exhibiting other than his registered exhibit, or in the case of the FIP Championship class the authorised exhibit

the FIP Consultant will, after careful examination of the facts recommend measures to the FIP Board that may include temporary or permanent disqualification from further FIP Exhibitions.

 

19.3 An exhibitor who, once the jury is in session, attempts to influence the judging of any exhibit, either directly or through a Commissioner or other person, will be immediately disqualified and may be banned from exhibiting at future FIP exhibitions.

 

SECTION III FIP EXHIBITION CONSULTANTS

 

Article 20 Responsibilities

 

20.1 The FIP Board shall nominate a Consultant for each of the FIP World or International Exhibitions. Such a consultant shall be responsible directly to the FIP Board.

 

20.2 The Consultant is responsible for negotiating and signing the Contract between the FIP Board on the one part and the FIP Member and the Exhibition Management on the other (Article 3.9).

 

20.3 The Consultant will act in an advisory and co-ordinating role during the preparation for the exhibition and ensure that the GREX and all other FIP regulations are adhered to.